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Types of meeting – 4 main types – The best guide to manage meetings

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Meeting formats

There are different types of meetings. Some types of meetings include general staff team meetings, annual general meetings, conferences, public meetings, and so on. All other meetings’ formats are listed in this blog. The four major types of meetings are listed below with their respective features.

  • General staff team meeting
    • Face-to-face
    • Video conference
    • Teleconference
    • Structured agenda with time for general discussion
    • Informal
    • No catering requirements
    • Minutes recorded by attendees
    • Chaired by manager or nominated attendee
    • 30 minutes to one hour in length


Purpose of Meeting
Meeting (IMG SRC)

  • Annual general meeting
    • Face-to-face
    • Formal style with set agenda
    • Chaired by the appointed chairperson
    • Large number of attendees with limited discussion
    • Speakers and presentations
    • No catering requirements
    • Minute taker required
    • Two to three hours in length


Virtual Meeting
Virtual Meeting (IMG SRC)

  • Conferences
    • Face-to-face
    • Formal style with set agenda
    • Typically hosted rather than an appointed chairperson
    • A large number of attendees with limited discussion
    • Speakers and presentations
    • Break-out areas required for group activities
    • Half-day to up to five days in length
    • Catering and accommodation requirements


  • Public meetings
    • Face-to-face
    • Formal style with set agenda to meet legislative requirements for public meetings
    • Chaired by the appointed chairperson
    • A large number of attendees with limited discussion from attendees
    • Speakers and presentations
    • No catering requirements
    • Minute taker required
    • Two to three hours in length

You can also read

Meeting and its purpose

Meeting agenda and sample of meeting agenda



Other types of meetings might include:

  • Union meetings
  • Health and safety meetings (for employees or for committee members)
  • Review meetings
  • Evaluations of customer surveys, employee surveys, performance assessments
  • Productivity meetings
  • Cost/ profit analysis meetings
  • Shareholder and stakeholder information sessions
  • Budget analysis meetings
  • Strategic planning meetings
  • Networking meetings
  • Marketing and promotion meetings
  • Sales meetings

The style and structure of a meeting are dependent on its purpose and on the number and needs of potential participants. Structure and style are also dependent on the availability of resources and equipment required (eg: videos, audio equipment, PowerPoint slides, teleconferencing or videoconferencing equipment, etc) and the time of day the meeting will be held.



meeting agenda manage meetings

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